About the Opportunity
Job Type: Permanent
Application Deadline: 07 July 2023
Title: Associate - Client Services
Department: Client Engagement (Complaints)
Location: Kingswood, Surrey
Reports To: Team Leader
About Fidelity International
Fidelity International offers investment solutions and services and retirement expertise to more than 2.5 million customers globally. As a privately-held, purpose-driven company with a 50-year heritage, we think generationally and invest for the long term. Operating in more than 25 locations and with $608.7billion in total assets, our clients range from central banks, sovereign wealth funds, large corporates, financial institutions, insurers and wealth managers, to private individuals.
Our Workplace & Personal Financial Health business provides individuals, advisers and employers with access to world-class investment choices, third-party solutions, administration services and pension guidance. Together with our Investment Solutions & Services business, we invest $437 billion on behalf of our clients. By combining our asset management expertise with our solutions for workplace and personal investing, we work together to build better financial futures. Find out more about what we do, our history, and how you could be a part of our future at
Our clients come from all walks of life and so do we. We are proud of our inclusive culture and encourage applications from the widest mix of talent, whatever your age, gender, ethnicity, sexual orientation, gender identity, social background and more.
As a flexible employer, we trust our people to perform their role in the way that works best for them, our clients and our business. We are a disability-friendly company and would welcome a conversation with you if you feel you might benefit from any reasonable adjustments to perform to the best of your ability during the recruitment process and beyond.
Integrity - Doing the right thing, every time and putting the client first
Trust - Empowering each other to take the initiative and make good decision
Our employees should be:
Brave - Challenge the status quo, be accountable and speak up
Bold - Act with conviction, encourage diverse thinking and keep things simple
Curious - Learn to do new things in better ways and encourage fresh thinking
Compassionate - Have empathy, care for colleagues, clients and the community
All our people must be able to operate in accordance with our behaviours:
Commitment – We are committed to our clients and proud to work for Fidelity. We push through obstacles to make things happen; we make decisions quickly and thoughtfully. We are individually committed to building a culture of excellence.
Collaboration – We collaborate with colleagues, seek alternative views, invite different ideas and always challenge traditional thinking. This approach allows us to create a whole that is much greater than the sum of its parts.
Client Focus – We are expected to, and measured on, our ability to put our client first. We go the extra mile to understand their needs and strive to exceed their expectations. We listen carefully, we communicate clearly, and we’re quick to respond. We’re respectful of the trust placed in us to manage their money.
Driven by our values of Integrity, Innovation and Excellence; Fidelity’s client-focused vision is “to deliver innovative client solutions for a better future”. The Client Engagement team supports Fidelity’s retail and workplace investing business channels. It plays a critical role in capturing and addressing the needs of our customers and establishing a consistent voice in response to those client needs; whether expressed through feedback, complaints or social media.
Purpose of your role
Reporting to the Team Leader in a complaints team, you will be responsible for investigating, resolving and responding to complaints which could carry a financial, regulatory or reputational implication for the business. The role is extremely varied and provides a great foundation for fulfilling your career aspirations.
Our complaints cover a range of products and services offered by Fidelity and may be regulated and complex in nature. In line with regulations, you will investigate complaints thoroughly, find solutions, solve problems and make impartial decisions to determine fair outcomes for those that have complained. Throughout the process you will liaise with clients, IFA’s and third parties as well as internal stakeholders and in doing so you will opine on every case, at all levels.
The role of a complaint handler is key to help drive client centric change within the business through solid reasoning and accurate audit of all complaint cases. Furthermore, you will be empowered to identify improvements that can be made to our processes and procedures to prevent future occurrences of these issues.
Fidelity is passionate about the service it offers its customers and you will play a critical role in influencing the external perception of Fidelity’s brand. You will be responsible for customer care and delivering excellent customer service in a timely manner. Our aim is to address each complaint with a level of detail and quality that exceeds customer expectations. Irrespective of the outcome of their complaint, we strive to inspire loyalty from each customer by turning a negative experience into a positive one.
Deal with all complaint cases you are allocated to agreed business standards and in line with regulations
Work efficiently to ensure a significant contribution in reducing the stock of complaints or keeping the volumes at an acceptable level
Communicate effectively with clients over the phone and in writing in a friendly, empathetic and professional way
Use effective questioning to fully understand the nature of a complaint and its impact on the client and Fidelity
Use all available sources of information, knowledge and investigative skills to fully explore complaints, identify errors and resolve them to the satisfaction of the client and Fidelity
Capture all details and progress of a complaint in a structured way, categorising it in accordance with the standards of the business and the regulator
Take ownership for continued learning of Fidelity’s products, services, systems and processes
Keep regulatory knowledge and competencies required for the role up-to-date
Identify and suggest ways to improve the customer experience, customer service and complaint handling
Work collaboratively with colleagues, sharing specialist knowledge and skills within the business to educate and enable others to improve the customer experience and to avoid or resolve customer complaints
Develop a network of contacts throughout the business to facilitate the gathering of information and to use in providing expert guidance when resolving complaints
Support Fidelity’s Treating Customers Fairly (TCF) framework, ensuring concerns are promptly reported
Escalate matters that have regulatory / reputational / financial risk
Ensure the reputation and business integrity of Fidelity is upheld at all times
Experience and Qualifications Required
Formal complaint handling experience
Relevant financial services background (preferably UK mutual funds and/or life and pensions)
CISI Introduction to Securities and Investments (or commitment to gain qualification within 4 years of start date)
In-depth knowledge of Fidelity’s products, services, systems and processes would be an advantage
Excellent organisation skills; ability to manage and prioritise several tasks simultaneously, working under pressure and to tight deadlines
Problem solver with keen analytical and investigative skills
Confident questioning and effective listening skills
Good interpersonal skills with the ability to communicate effectively and appropriately with internal and external customers, verbally and in writing
Ability to influence and negotiate at all levels
Accuracy and attention to detail is essential
Proactive team player with initiative and a strong desire to make things happen; able to anticipate difficult situations and find practical solutions to issues as they arise
Commitment, professionalism and maturity
Experienced user of Microsoft Office – Word, Outlook and Excel